Minutes of Te Upoko o te Ika a Maui regional AGM 2010

Kia ora koutou


With our second online AGM having been completed a week ago (I do apologise for the lateness in having the minutes and results out), I can say I think we're getting better at it.  I have noted that something we should really try explaining better is the legal jargon we use, for example, when to use the "abstain" response.  Anyhoooo, here they are:


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Minutes for the Te Upoko o te Ika a Maui regional AGM 2010:


Meeting opened online at 14:56pm Thursday 30th September.


Attendees: Claire Benson, Laurinda Thomas, Anne Anderson, Linda Hall, Tom Avery, Pauline La Rooy, Amanda Cossham, Kareen Carter, Julian Sutherland, Debbie Burgoyne, Charlotte Clements, Janet Upton, Kathleen Ann Reweti, Sylvia Kaa, Cherie Shum, John Hayden Stears, Carolyn Lyon, Jessie Moir, Jan McCarthy, Rachael Asi, Debbie Duncan, Janet McFadden, Gillian Ralph, Nola Millar Library, the American Reference Centre - US Embassy, the National Library, Scotts College, plus 4 others




Minutes of Previous AGM: - Do you accept the minutes of the previous year's AGM as a true and accurate record? Moved: Laurinda, Seconded: Hana = carried

• N/A Did not participate last year 68.6% (24/35)  
• Yes 31.4% (11//35) 
• No 0% (0)

Matters arising: No matters arising


Financial report for 2009/2010 activities: - Do you accept the Treasurers (financial) report for the previous year's activities? Moved: Charlotte, Seconded: Paddy = carried

• 100% accepted by attendees

Annual Report for 2009/2010 activities: - Do you accept the annual report for the previous year's activities?  Moved: Paddy, Seconded: Laurinda = carried

• 100% accepted by attendees

Election of committee members:
All nominees were successfully elected.

Te Upoko o te Ika a Maui regional LIANZA committee for 2010/2011:

Trish Beamsley (Te Rōpu Whakahau representative)

Gabrielle Hikaka (Te Rōpu Whakahau representative)

Laurinda Thomas - Regional Councillor

Hana Whaanga

Charlotte Clements

Tom Avery

Cherie Shum

Helen Naismith

Kathryn Oxborrow

Feedback from Question: "What events or speakers would you like to see, hear, or meet in the region?:

• Good question. Some more Hutt Valley events would be great. I'll need to think about this more
• Quiz night. Would be keen for another sesion on copyright and DRM
• events in the Hutt please.
  political discussion about real questions in the profession e.g. "value of being RLIANZA, versus qualifications". MIS vs teaching qual, teacher/librarianship. 
  a partnered event with SLANZA would be nice
• Maori
• Possible election themed meeting at the end of the year

Further comments:

• Really enjoyed LIANZA b'day at Film archive and Meet the Leaders keep it up
• Thank you very much to all the committee members for October 2009 - October 2010 for their work for us over the year. Much appreciated.
  

Sadly, we do farewell Paddy Plunket and Anne Thompson at this point in the minutes of the AGM.  We wish Paddy and Anne all the best and hope to continue to see them in the library and information management community.


Thank you to all attendees and visitors of our AGM.  And congratulations and a big huge welcome and thank you to the new standing committee members, Tom, Cherie, Helen and Kathryn!




Kia ora.


Hana

Minutes of Te Upoko o te Ika a Maui regional AGM 2009

I don't know if anyone else has held or participated in an online AGM, but we just have and it was a blast! Really great to have the membership aware and involved. As you can see from the attendance and the comments, there was a decent turn out and some appreciated the ease afforded by online participation enough to leave an encouraging comment.
Next time I would like to get all the guff online earlier and be able to open the meeting sooner. We did strike the occasional hurdle in realising our plans, and this caused some delay as we tested and discussed what to try next. Thanks to Philip W. and Rebecca Y. for contacting me with helpful hints on where the url wasn't working, and for your encouragement. We may be able to include online discussion in future meetings, as one person suggested in the meeting. Certainly we will think about how to have more events online, and we welcome your ideas/expertise in setting this up.
To follow the rules the meeting is reported in the minutes below. Thanks to everyone who made this work!
I'm handing the Chair to Paddy Plunket now, but will see you 'round.
Charlotte

Minutes of the Te Upoko o te Ika a Maui regional AGM 2009

Meeting opened online at 6pm September 30.

1. Attendees: Rebecca Young, Philip Worthington, Charlotte Stretton, Beryl Anderson, Meg Cordes, Kareen Carter, Elizabeth Russell, Joanna Boyd, Rachel Lundberg, Anne Thompson, Gael Lamont, Jessie Moir, Charlotte Clements, Louise Mercer, Joan McCracken, Roger Swanson, Jan McCarthy, Timothy Greig, Julian Sutherland, Tim Hannah, Philip Casey, Margaret Anderson, Marilyn Edwards, Hana Whaanga.

2. Minutes of previous AGM. Moved: Charlotte, Seconded: Anne. Carried.

3. Matters arising: No matters arising

4. Financial report 2008/2009. Moved: Charlotte, Seconded: Paddy. Carried

5. Regional councillor's report - Paddy Plunket

6. Annual report. Moved: Paddy, Seconded: Gabrielle. Carried

7. Election of officers.
All nominees were elected.

Te Upoko o te Ika a Maui LIANZA regional committee for 2009/2010
Paddy Plunket (chair)
Gabrielle Hikaka and Trish Beamsley for Te Ropu Whakahau
Laurinda Thomas - regional councillor
Timothy Greig
Hana Whaanga
Charlotte Clements
Anne Thompson

9. Farewell to members leaving the committee - Fiona Rigby, Meg Cordes and Gael Lamont

Comments:
"Thanks for the regular and varied events offered during the year."
"Just that I think having it online is an excellent idea. Perhaps we can have discussion threads in the next one to imitate a debate, or perhaps a live online chat that is set for a specific time."
"What a painless way to do an AGM! Love to hear feedback on how it goes!"
"Think the online idea is a darn good one!"
"I like the idea of an online AGM to encourage participation"
"I feel strongly that ALL candidates in any election should provide a bio and candidate statement. Its also good to have a photo as part of that"
"great initiative - hope you get a good response."
Meeting closed 6pm Friday October 2, 2009
~~~~~

Thank you!

LIANZA Te Upoko o te Ika a Maui 2009 AGM

This year the AGM is online!
Voting closed at 6pm Friday October 2nd.

AGENDA

1. Attendees (record on voting site) / Apologies (please send in reply to email or contact Charlotte or Laurinda)

2. Minutes of previous AGM (see below)

3. Matters arising (record on voting site)

4. Financial report 2008/2009 - Anne Thompson (see below)

5. Regional councillor's report - Paddy Plunket

6. Annual report - Charlotte Clements (see below)

7. Election of officers - See bio's down the page!!

* Nominations:
Paddy Plunket

* Continuing:
Gabrielle Hikaka and Trish Beamsley for Te Ropu Whakahau
Laurinda Thomas - regional councillor

* Committee members standing for re-election:
Timothy Greig
Hana Whaanga
Charlotte Clements
Anne Thompson
Paddy Plunket

8. General business (no general business)

9. Farewell to members leaving the committee - Fiona Rigby, Meg Cordes and Gael Lamont

~~~~~

Thank you!

Minutes of the LIANZA Te Upoko o te Ika a Maui Region AGM 2008

Minutes of the LIANZA Te Upoko o te Ika a Maui Region AGM
Wednesday 27 August 2008, 5.30pm
Cinema One, Penthouse Cinema, Brooklyn

Attendees: Fiona Rigby, Trish Beamsley, Gabreille Hikaka, Philip Casey, Marilyn Edwards, Alan Gray, Eileen South, Linda Hall, Judy Keats, Cherie Chum, Alastair Smith, Linda Stopforth, Rachel Lundberg, Timothy Greig, Meg Cordes, Sandy Green, Lin Workman, Christine Hawker, Pip Wall, Frances Dawson, Linda Forbes, Christine Busby, Wendy Wilson, Moira Fraser, Craigie Sinclair, Charlotte Clements, Gael Lamont, Anne Thompson, Beryl Anderson, Paddy Plunket, Sue Hirst

Apologies:
• None received

Minutes of the AGM held on Tuesday 21 August 2007 were approved:
Moved: Anne Thompson Seconded: Beryl Anderson CARRIED

Matters Arising
• No matters arising

Chairpersons Report
Charlotte Clements spoke to the Chair’s Report and thanked Committee members for their contributions during the year. She noted important contributions of Committee members in moving the records of the Committee online, particularly that of Anne Thompson and Timothy Greig (incoming member).

Financial Report 2007-2008 Year
• Presented by Anne Thompson
Moved: Anne Thompson Seconded: Charlotte Clements CARRIED

Accounts Cheque Account Investment Account
Opening 3484.27 6746.05
Closing Balance 5445.99 7304.09

Regional Councillor’s Report
Paddy Plunket introduced herself as Region Councillor, Subject Team Manager at the Parliamentary Library and SLIS member. She thanked the Committee for support of her as Region Councillor and reported on LIANZA Council activities during the 2007/08 year. Paddy congratulated Te Upoko o te Ika a Maui Region members on their successes during the year, including the Fellowships awarded to Rowena Cullen and John Stears, Letter of Recognition to Margaret Calder, and Associateships to Fiona Rigby, Gael Lamont and Kat Turner at the Rotorua Conference. The Region had 116 Professional Registrants which was excellent. Continuing Professional Development was a major focus for LIANZA and an Advisory Committee had been established and a Coordinator appointed. Future Thinking Workshops had been held in every region and had been useful for prioritising LIANZA activities and gaining feedback that members valued Continuing Professional Development opportunities, networking, and good communication from LIANZA.

Election of officers
Returning: Charlotte Clements, Anne Thompson and Fiona Rigby

The following nominations were received
Gabrielle Hikaka and Trish Beamsley for Te Ropu Whakahau
Gael Lamont, Hana Whaanga, Meg Cordes, Timothy Greig

Moved: Charlotte Clements Seconded: Anne Thompson. CARRIED

General Business
Charlotte thanked Committee members who were not returning for their valuable input during the period of their memberships: Steven Lulich, Beryl Anderson, Kymberly Parker, Sam Searle and Kat Turner.

The meeting closed at 6pm.

The meeting was followed by food and wine and joined by other members for a screening of The Hollywood Librarian.

ANNUAL REPORT OF THE CHAIR 2009

Te Upoko o Te Ika a Maui LIANZA Regional Committee AGM

ANNUAL REPORT OF THE CHAIR to 2 October 2009

Committee

Charlotte Clements, Chair from August 2008
Anne Thompson, Treasurer
Paddy Plunket (Council 2008/2009)
Gabrielle Hikaka (TRW)
Trish Beamsley (TRW)
Fiona Rigby
Gael Lamont
Timothy Grieg
Meg Cordes
Hana Whaanga
Laurinda Thomas (Council 2009/2010)

Events

• August 2008: AGM. The Hollywood Librarian premier.
  
• September: Mentoring in the profession – Access grid
  
• November: Conference attendance
  
• December: Xmas cheers at Te Puni KoKiri
  
• Committee planning day held 24th Feruary 2009
  
• February: Welcome to LIM students meeting held at Victoria University of Wellington. Professional group representatives included SLIS, ARANZ, NZLLA, RMAA and Regional Committee members.
  
• March: Richard Hulser presentation
  
• May: Deliver It! Presentation workshops
  
• May: Meetings to discuss LIANZA Governance proposal
  
• June / July: Winter Lunchtime Series – Career planning
  
• August: Children’s Book Awards ceremony
  
• September 2009: Knowledge Cafe with Richard Gurteen.

We are very grateful to the organisations that host members and/or allowed us to use their facilities.

Sponsorship

Sponsorship was not awarded to single members this past year. The committee decided to sponsor events and guest speakers in order to spread member funds as widely as possible.

Awards

Hydestor: awarded in August 2008 to Hyekyung Chun from Victoria University of Wellington to fund her enrolment in an MLIS paper.

Committee activities

The committee has continued its usual level of activity this year, organising professional development events, sharing roles across committee members and working more in the web environment. Our Google Groups space and blog have been successful and continue to grow and develop. This has continued to aid communication among the committee.

This past year we have also worked with NZLLA, SLIS and NZKMN to aid communication and to co-host events with Louisa Rutherford from SLIS joining some committee meetings.

We are looking forward to more opportunities to collaborate and create networking opportunities.

We would like to see our blog used more for news, comments and ideas. We are always keen to hear from everyone and would like to see authorship extend across the region. Your ideas and input are very welcome. A big thanks to Hana for her devotion to the cause.

Our future plans include seeding a LIANZA members group in the Wairarapa (see Laurinda’s report) and developing more events that library assistants and younger library staff would like to participate in.

This year we must say goodbye to 3 committee members. Fiona Rigby will not return to the committee after taking leave to bring Hugo into the world; Meg Cordes and Gael Lamont have decided not to continue in the coming year. A huge thanks to all for the ideas and energy offered throughout the year.

Paddy Plunket has completed her term as Regional Councillor for LIANZA and is standing for the regional committee for the coming year. We were pleased to be able to add Laurinda Thomas to the committee earlier this year, and are particularly grateful to her for standing for the position of Regional Councillor when Paddy’s term was up. Many thanks to all of those people who have been on the committee, and also those who remain.

Committee member profiles

Kia ora koutou,

Your Wellington Regional Committee members are here to connect you to likeminded individuals in the region's library and information community through events, blogging, communication and networking. We've had an interesting year with some committee members assisting from another country, while others had to take time away to start a family.

The committee members for July 2008 - October 2009 were:

Charlotte Clements, Chair

Paddy Plunklet, Outgoing LIANZA councillor

Laurinda Thomas, Incoming LIANZA councillor

Anne Thompson, Treasurer

Gabrielle Hikaka, Te Rōpu Whakahau Representative

Trish Beamsley, Te Rōpu Whakahau Representative

Gael Lamont

Meg Cordes

Timothy Greig

Hana Whaanga

and Fiona Rigby.

Sadly, Gael Lamont, Fiona Rigby and Meg Cordes will not be continuing their dedicated work with the committee in the forthcoming year.

We are giving you guys of the LIS/LIM community, brief biography's of each returning committee member, so that you can decide for yourselves if we're worthy of continuing to work at connecting Wellington's LIANZA members together. First up,

Charlotte Clements
Kia ora koutou. My library career spans three decades starting in public library services and moving into tertiary education libraries after gaining my teaching qualifications. I am now managing a team at the Victoria University Library. I joined the LIANZA Te Upoko o te Ika a Maui regional committee at the end of 2006 after gaining sponsorship to attend the LIANZA Conference, and have chaired the committee for the past two years. I plan to step away from chairing but would like to remain on the committee.

Paddy Plunket
My library career has been spent nearly entirely in special libraries and mostly as a manager of teams and services. Right now I’m managing a team at the Parliamentary Library. I joined the SLIS committee ten years ago, and have served as convenor of that committee for four years. In 2007 I joined the Te Upoko o te Ika a Maui as the regional representative on LIANZA council.

Gabrielle Hikaka
I am one of 2 Te Rōpū Whakahau (TRW) representatives on the current Te Upoko o te Ika a Maui Region Committee. My focus for the Committee is about bringing TRW & LIANZA in this region together. In my career I have worked mostly in special libraries mainly in the Government sector and all of them here in Wellington. I am currently the manager of Te Puni Kōkiri Library.

Ngā mihi, Gabrielle

Anne Thompson
Anne has been on the regional committee for a few years now, filling the role of treasurer and knowledge basket. Anne works at the National library.

Timothy Greig
Kia ora my name is Timothy Greig and I am currently the senior tutor in the LIM Programme at Victoria University's School of Information Management. I have my own blog at timothygreig.com.
"I'm interested in librarianship, game design, information architecture and some other stuff".
I have a strong research (and personal) interest in video games and emerging technologies for collaboration, and learning.Having now attained my library qualification, and inspired by recent exposure to the School of Architecture and Design, and current shift into teaching and academic support, I'm aiming to continue to study to further develop my skills in the area of Information Architecture and User Experience Design. (info on Tim avail. @Linkedin)

Hana Whaanga
Kia ora my name is Hana and I am one of the younguns on the committee. I have been on it for about 14 months and have spent the majority of that communicating from another country (Perth, Australia). My library career thus far has consisted of mainly lending and acquisitions work in University libraries, a little bit of all-rounding in small health libraries, and I'm currently trying out Public Libraries (Hutt City Libraries) on for size. I enjoy being on Te Upoko o te Ika a Maui's regional committee because of the opportunities it brings, the networking, the friendships, encouraging others to get enthusiastic about our profession, and generally like playing around with techie stuff (a'la this blog).

Trish Beamsley
Kia ora! I began my career in libraries working as a part-time Circulation Library Assistant at Victoria University in Wellington in1995 while completing a BA in Education and Women’s Studies. Awarded the ‘Whaia I te Kahurangi Parliamentary Library Scholarship’ in 1997, I subsequently graduated with the MLIS in 1999, (Class of ’98) then moved into the world of newspaper indexing and cataloguing in the Database section of the Parliamentary Library until I migrated across the road (literally!) into a Research Librarian position in the Alexander Turnbull Library in July 2000.

In December 2005 I transferred across from the Alexander Turnbull Library to the National Library Reference Services Team into the position of Senior Reference Librarian, Maori Subject Specialist, a role that I really enjoy as I not only have my own collection but I also get to work with the Turnbull Collections as well as some very talented and knowledgeable colleagues.

I have been a member of Te Roopu Whakahau since 1995, (serving on Nga Kaiwhakahau in 1998-1999) and I am half of the Duo that has been representing TRW on the Te Upoko o Te Ika a Maui (Wellington Regional) LIANZA Committee since August 2008. As such I am gaining a lot of insight into the machinations of the people behind LIANZA which is quite fascinating and stimulating! I am in the process of professionally registering and will reserve my opinion about that (apparently it is quite work-intensive!) until I have had experience of it first hand.

I live in Porirua with my partner, David, our 7 year- old daughter Emillie and our cat Tammie Possum.

Nga mihi,
Trish

Laurinda Thomas
Kia Ora! I’ve been working in the library and information sector since 1998. I started off as a Library Assistant at Massey University Library in Palmerston North, before deciding to start my MLIS by Open Learning in 2000. In 2001 I moved to Wellington to take up a position at Victoria University of Wellington Library as an Assistant Librarian. For a complete change of scene, I then took off to London in 2004, where I worked for Endeavor Information Systems (now ExLibris) as their European Implementation Consultant, training and implementing the Voyager ILS at libraries across Europe. I’ve been back in New Zealand since August 2008, and am currently working for the Ministry of Research, Science and Technology as a Knowledge Analyst.

I was first encouraged to join LIANZA by a former Library Manager who sent me to conference as a Library Assistant - a transformative experience! I joined the Te Upoko regional committee in 2002, and served as secretary from 2003-4. I rejoined the committee in 2009, and am privileged to be Regional Councillor for Wellington.

LIANZA2009 Call for abstracts deadline extended!

For all you library folk who were hoping to become famous by speaking publicly at this years LIANZA conference in Christchurch in October, you've been given divine intervention - the deadline's been extended to next Wednesday! (27th of May)

See the conference blog for more details, here and here.

Chur,
H

LIANZA Conference 2009 Update

Call for Abstracts

The LIANZA 2009 Conference Committee invites the submission of abstracts for this year's conference at the Christchurch Convention Centre, October 12-14.

Our theme this year is "he tangata, he tangata, he tangata", and we are looking for contributions that celebrate the importance of people, both within and outside our profession.  The Conference will, "Acknowledge the past, Embrace the present, and Advance the Future".

In 2009 we are encouraging participation from all parts of our profession

• Young and not so young;
• first time presenters and seasoned campaigners;
• recent graduates;
• those new to the profession and experienced librarians;
• representatives from all aspects and sectors of librarianship and related fields.

To support this we are offering opportunities for local mentoring to assist with nurturing your idea into an abstract and then into an engaging presenation.  We are also offering a wide variety of formats, so that hopefully there is something for everybody.

Don't be shy - if you've got something you're passionate about, a great idea, something that has worked for you and might have wider applicability, or something controversial; please consider presenting at LIANZA 2009.  This is your chance to interact with the people in your profession, engage in some healthy debate, and contribute to our collective future.

Please visit the call for abstracts for more details.

Thinking of writing a paper?  Come to our Presentation Skills workshops

The Te Upoko o te Ika a Maui regional committee is pleased to confirm we are offering a series of three workshops on presentation skills this month.  One's actually already been but I'm sure if you contact Paddy and ask nicely, she could let you go to two of them on a reduced price. 

The regional committee accepted a proposal from Paddy Plunket and Moira Fraser which covers Voice and body language, Beginnings and endings, Engaging with your audience, Content & visuals, and Interactions.  The next one is on Thursday 14th May.

Check out the Conference Blog

The 2009 Conference blog is chock full of interesting posts.  This is your place to go for up to the minute information, and to get your thoughts out there!  http://lianza2009.wordpress.com/.

PS.  I (Hana) may be writing for it soon.

Join us on Facebook

Conference 2009 is also on Facebook – search for LIANZA Conference 2009 in events and groups.  Make contact with other people attending or thinking about attending Conference.   Or maybe make friends with the mysterious Libby Church!

Professional Registration

Don't forget that you've only got until the 30th of June to apply for Transitional Registration.  See the links on the sidebar for info about it and an application form.  

PS. I am applying for it and this does in no way suggest you should too, but have a read anyway if you're even vaguely interested.

You will need:

• current membership with either LIANZA, TRW, NZLLA, SLANZA, SLA or IAML
• a 500 word (guideline) whittled-down CV
• certified copies of relevant qualifications
• NZD$56.25

Cheers and I wish you luck!  Yay, more letters after your surname!

LIANZA/SLIS Mid-winter networking party

As you can see from the pictures a good time was had by all at the SLIS/LIANZA Wellington region party. Building on an event established by SLIS, we combined forces to get local librarians and information professionals together to meet new people and reconnect with others. SLIS made a selection of super cocktails, accompanied by delicacies from All About Catering, and we gathered in the Boardroom of the Museum of Wellington, City and Sea.

With the galleries open we were also able to browse the displays of local history and creativity. The place is fabulous, museum staff were great, and lots of SLIS and LIANZA came out, some with partners and little ones in tow. Hopefully we will be able to repeat this annually as it is a great opportunity for meeting with LIANZA National Council members and staff, as well as each other.